AJK PPRA

UNDER AJK PPRA ACT 2017

About AJK PPRA

The Azad Jammu & Kashmir Public Procurement Regulatory Authority (PPRA) is an autonomous body endowed with the resposibility of prescribing regulations and procedures for public procurements by AJK Government owned public sector organizations with a view to improve governance, mangement, transparency, accountability and quality of public procurement of goods, works and services. It is also endowed with the responsibility of  monitoring procurement by public sector agencies / organizations and has been delegated necessary powers under the Public Procurement Regulatory Authority Act 2017.

OVERVIEW OF AJK PPRA

Public procurement management in the state of AJK needs a lot improvement. Laws, Rules and Regulations are non-existent, inadequately implemented or enforced. Capacity and morale of the work force are low whereas, accountability and transparency on need basis. Public procurement practitioners face challenges from both external and internal environments. The former include legal, political, economic and business and socio-cultural environments. The latter is related to three factors: People who make procurement decisions, proceedures which provide a guidance to the practitioners; and controls which ensure probity, transparency and accountability.
In order to deal effectively with the challenges an adequate and independent audit mechanism should be formed that manages to balance between the financial and performance audit.
 

CHALLENGES 

In Azad Jammu & Kashmir current procurement regime started functioning in 2017 when the Government of Azad Kashmir created PPRA  through AJK PPRA Act 2017.  The system was strengthened by adding AJK Public Procurement Rules 2017. A high power committee under the Chairpersonship of Chief Secretary, Azad Kashmir has been constituted to revisit the Public Procurement Laws/Rules so as to bring them inconformity with the Public Sector Organizaion’s Requirements without astraying from the International best practices. Four new procurement related Rules/Documents such as Procurement Regulations, Code of Ethics for Public Procurement, Public Procurement Checklist, Public Procurement Consultancy Service Rules, Draft Standard Bidding Document and Draft Contract Agreement are under consideration with the forum (Planning & Development Department).
 
Increased expenditure and quantum of procurement has created an opportunity for corruption and waste public procurement. In order to vitiate and minimize the chances of the malpractices, the proposed Rules and Regulations have been drafted. The main focus of these rules would be to ensure transparency and accountability as these are the key inducement to individual and instructional probity, a key deterrent to collusion and corruption, and a key prerequisite for procurement credibility. The salient features of the current procurement system include a regulatory body mandated to monitor the public procurement activities, legal framework elaborating a mechanism as well as procedure on public acquisition of goods, works and services by the public sector enterprises, establishment of grievance redressal/appeal mechanism exclusively for settlement of complaints on the contract management issue, a mechanism for wide dissemination of Government policy decision, procurement opportunities and results of evaluation exercises for award of contracts and regulatory arrangements for ensuring access to information on the public procurement system.

CHIEF SECRETARY

CHAIRPERSON AJK PPRA

ADDITIONAL CHIEF SECRETARY

MANAGING DIRECTOR AJK PPRA

FUNCTIONS OF AJK PPRA

(a)        Monitor application of the laws, rules, regulations, policies and procedures in respect of, or relating to the public procurement;

(b)        Monitor the implementation of and evaluate laws, rules, regulations, policies and procedures in respect of, or relating to, inspection or quality of goods, services and works and recommend reformulation thereof or revisions therein as it deems necessary;

(c)        Recommend to the Government revisions in or formulation of new laws, rules and policies in respect of or related to public procurement;

(d)       Make regulations and lay down codes of ethics and procedures for public procurement, inspection or quality of goods, services and works;

(e)        Establish performance indicators for procurement performance of the Procuring Agencies and monitor compliance with these indicators through independent third party evaluation and make recommendations for improvement of procurement performance of the Procuring Agencies;

(f)        Issue guidance and instructions regarding the interpretation and implementation of this Act, rules and regulations;

(g)        provide assistance and coordinate with the Procuring Agencies for developing and improving their institutional framework and public procurement activities;

(h)        Prepare standard documents to be used in connection with public procurement;

(i)         Present an annual report to the Government regarding the overall functioning of the public procurement system, including recommendations on measures to be taken by the Government to enhance the quality of procurement work;

(j)         Call a functionary of a Procuring Agency to provide assistance in its functions and call for information from a Procuring Agency pursuance of its objectives and functions;

(k)        Develop, promote and support training and professional development policy of officials and other persons engaged in public procurement; and

(l)         Perform other function as may be assigned to it by the Government.